HuskyBuy Supplier Cleanup Process
The Procurement Center of Excellence (“CoE”, “HuskyBuy Support”) will be conducting a supplier inactivation cleanup to help keep supplier information in HuskyBuy current and accurate. Accurate supplier records support efficient ordering and payment processes and help the University meet applicable state and federal requirements.
Suppliers with no payment activity within the past 18 months will be reviewed for inactivation. Suppliers will remain active if they have current activity, such as open purchase orders, pending requisitions, open invoices or credits, uncleared checks, or active contracts. Suppliers created within the past 18 months will also remain active.
The cleanup is planned for the week of December 14. Before then, departments should review their open blanket orders and close any that are no longer needed.
An inactive supplier is not deleted from HuskyBuy and can be reactivated when needed. If your department needs to use an inactive supplier, please do not submit a new supplier request, as this can create duplicate profiles and registration issues.
Instead, email HuskyBuySupport@uconn.edu with:
- The supplier ID
- The email address where the registration invitation should be sent
Procurement will reinvite the supplier to review, update, and submit its registration information. Once the supplier completes the registration process and the required review is finished, the existing profile can be returned to active status.
Thank you for helping keep our supplier records accurate and our purchasing and payment processes running smoothly.
Dell Punchout Catalog
The Dell punchout has been taken down temporarily due to some Dell configuration issue. We are asking Requesters should reach out to the Dell representative, Bobby Powell, at r.powell@dell.com for quotes. Then enter the manual quote in a requisition into HuskyBuy. Thank you all for your continued patience.
FY26 Year-End Deadlines
The annual notice of the financial year-end deadlines for contracts, commitments, expenditures, and other transactions is available at the following link: Fiscal Year-End Deadlines June 30, 2026. Adherence to these deadlines is critical to support an orderly year‑end close and the subsequent audit of the University’s financial statements.
Finance and Procurement staff remain committed to supporting University departments throughout the year‑end close. All transactions will continue to be processed in compliance with Federal, State, and University requirements in support of operational, educational, and research activities.
For more information, contact: Margaret McCarthy, AVP of Financial Operations and Controller, University of Connecticut at margaret.mccarthy@uconn.edu.
CBS/Pro-Card Report Reminders for Year-End
All Pro-Card transactions with a posting date of June 12 and prior will be considered FY26 transactions. There will be a shortened June CBS report, with an end date of 6/12/26, which will include transactions with the posting date of May 24th – June12th only. The June report must be submitted by the cardholder and approved by the appropriate fiscal officer no later than June 23, 2025. You can continue to reallocate and attach supporting documentation to the transactions as they come into Concur. However, please remember, the July CBS report will have a longer time period and will include the posting dates of June 13th – July 23rd and cannot be submitted until July 26th. All transactions on the July statement will be considered FY27.
Helium Shortage – Airgas Implements Force Majeure
Airgas, has declared a force majeure on helium shipments due to production suspensions resulting from the Iran war. Healthcare and other industries will be prioritized. Procurement is meeting w/Airgas this coming week to understand the allocations we will face under the force majeure. All helium orders will be reviewed by Airgas before processing to ensure our allocation will meet the demand. Reach out to Procurement’s Research Team for more information (https://procurement.uconn.edu/ubs-staff-directory-2/#staffpurc).
FY27 Blanket Orders and Requisitions
HuskyBuy, on February 9 will be ready for submission of new requisitions and blanket PO requests for FY27. These orders will be released on the last day of the Fiscal Year, Tuesday, 6/30. For Blanket Orders you can create a new requisition by navigating to the HuskyBuy shopping home page and select the Non-Catalog Blanket Order form.
Please be cognizant of lead times for the procurement of various goods and services. Software and cloud services renewals typically require IT Security review and may contain terms and conditions that will take the University some time to negotiate with the Supplier. We highly recommend these renewals be quoted and submitted ASAP.
Please also be aware, it is important to decide upfront if you will need quantity or non-quantity, specifically in regard to invoicing. If you know ahead of time you will have multiple invoices to pay against your PO, you should make sure to setup your PO as one of the following:
- Blanket Order (All Blanket Orders are considered non-quantity by default.)
- Non Quantity
- Quantity order with enough quantities listed to cover the number of invoices posted and funds to cover the costs
- When in doubt about having multiple invoices make sure to use non-quantity.
Reminder:
- A reminder regarding this process will be sent in March and will include any new updates, such as other end of year 2026 fiscal deadlines that may impact procurement activities
Important Resources:
- Complete Instructions for preparing your FY27 Blanket Orders and Requisitions
- KnowledgeBase: Non-catalog orders general
- KnowledgeBase: Blanket Order Form
- KnowledgeBase: Quantity vs. Non-Quantity
Contact Purchasing
| 860.486.2619 | |
| 3 Discovery Drive Unit 6076, Storrs, CT 06269-6076 | |
| 8:00 a.m. – 4:30 p.m. | |
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