To ensure proper oversight and compliance with University policies, state regulations, and collective bargaining agreements, Human Resources will now be involved in the approval process for HuskyBuy transactions (including requisitions and purchase orders) with temporary staffing agencies. This collaboration will ensure that temporary staffing agencies are utilized appropriately and is being implemented to mitigate risk. For further information, please contact the HR Workforce Solutions team at workforce@uconn.edu.
NewsFlash
Important Update General Letter 71 Sourcing Exemptions End 7/1/25
As shared in our FY26 orders announcement in March, the State of Connecticut Department of Administrative Services has confirmed that General Letter 71 will be substantially revised, and its sourcing exemptions will no longer apply as of July 1.
Previously, General Letter 71 allowed state agencies—including the University—to bypass competitive bidding for certain purchases, such as software renewals and hotel/event venues. These exemptions enabled Procurement to assist departments in acquiring specific goods and services more quickly.
Effective July 1, 2025:
- General Letter 71 will no longer be a valid sourcing option.
- It will be removed from all HuskyBuy forms.
- Departments must follow standard sourcing guidelines and thresholds for all purchases.
- Please see announcement where the bid thresholds were increased on 10/1/2023, as these general increases should help mitigate some concerns. Additionally, please refer to our Introduction to Purchasing guide for further information on sourcing practices.
Procurement is working on new policies to help streamline certain purchases. In the meantime, departments are encouraged to:
- Review current sourcing requirements.
- Contact the appropriate Category Manager to explore alternative sourcing strategies.
If you have questions or need assistance, please don’t hesitate to reach out to Procurement.
Reimbursements vs Refunds: Who, Where, Why?
Have you ever wanted to reimburse travel expenses for a speaker at a seminar you put on? Or have you ever needed to refund a ticket holder for an event that was cancelled? You may have logged into HuskyBuy and thought, “Wait… do I reimburse or provide a refund using HuskyBuy or Concur?” Procurement and Accounts Payable would like to help you by clarifying any confusion between reimbursements and refunds you may have. We also want to take this opportunity to inform you with whom and when you should provide reimbursements and refunds.
With the help of UConn Travel, Accounts Payable, Procurement’s Center of Excellence has put together this guide to help you determine your best avenue to reimburse or refund appropriately.
Staples on HuskyBuy!
The University of Connecticut (UConn) is excited to announce that Staples will be joining our team of office supply vendors!
Staples will provide UConn with competitive pricing, exceptional customer service, and fast & free delivery on all of their office supply products. Take advantage of their product offerings through their on-line catalog, which is anticipated to go live in HuskyBuy on Monday February 24, 2025.
International Shipping
With the expansion of international activities and research projects at the University, Procurement, Export Control, and Tax and Compliance have noted increased concerns from departments regarding international shipping, such as customs-related delays.
Here are some helpful reminders and considerations for international shipping:
- Shippers/Shipping Suppliers
- FedEx/UPS: FedEx/UPS: Accounts Payable manages the billing and payment of shipping providers like UPS and FedEx. You can find instructions to set up an account with FedEx/UPS and manage billing through Accounts Payable here.
- Nippon Express: Departments can utilize Nippon Express as a customs broker, to handle all necessary documentation and ensure smooth customs clearance for international shipments. They also provide specialized handling for hazardous and sensitive items in consideration of international regulations.
- Shipping Considerations
- Is the item hazardous/dangerous?
- Does the item require any specific licenses?
- Have I completed all customs documentation accurately? Missing or incorrect information can lead to significant delays
- Am I aware of the destination country’s regulations regarding restricted or prohibited items? Shipping restricted goods can result in delays, fines, or the return of the shipment.
USA Scientific Transition to Punchout Catalog
Eppendorf Transition to Punchout Catalog
HuskyBuy Broadcast – FY25 Blanket Orders and Requisitions
HuskyBuy, on March 11 will be ready for submission of new requisitions and blanket PO requests for FY25. For Blanket Orders you can create a new requisition by navigating to the HuskyBuy shopping home page and select the Non-Catalog Blanket Order form. Due to bid threshold updates, copying previous year’s Blanket Orders will not be accepted this year.
Complete Instructions for preparing your FY25 Blanket Orders and Requisitions
HuskyBuy PCard Software Exception Process
In Fall 2022, to assist with guiding our end-user community in software purchasing and mitigating institutional risk, Procurement Services changed its PCard policy to allow software purchases by exception only. As a follow-up to those initial changes, Procurement, in collaboration with the Information Security Office and University Privacy Officer, will be piloting an exception review and approval form in HuskyBuy, effective 7/12/2023.
The streamlined review of PCard requested software and cloud purchases helps to ensure that the potential Supplier’s privacy and security policies and practices protect confidential University data. These changes help ensure that University PCard holders are considering the data security and privacy implications and potential risks of purchasing software and cloud services and that they receive support from Procurement, Information Security, and Privacy. Continue reading
Hotel & Events Services Form Request
By Popular Demand, Procurement Services introduces the new Hotel & Event Services request form!
Did you know that you can use your Travel Card for purchases such as hotel room blocks and catering for events? To provide the University community with guidance and a method of managing requests pertaining to hotel and event services that are being paid via a Travel Card and require a document to be signed, a new form is available in HuskyBuy on the Home Shopping Page under Internal Request Forms. Continue reading