Author: Procurement

FY27 Blanket Orders and Requisitions

Posted on February 4, 2026February 5, 2026 by Procurement

HuskyBuy, on February 9 will be ready for submission of new requisitions and blanket PO requests for FY27. These orders will be released on the last day of the Fiscal Year, Tuesday, 6/30. For Blanket Orders you can create a new requisition by navigating to the HuskyBuy shopping home page and select the Non-Catalog Blanket Order form.

Please be cognizant of lead times for the procurement of various goods and services. Software and cloud services renewals typically require IT Security review and may contain terms and conditions that will take the University some time to negotiate with the Supplier. We highly recommend these renewals be quoted and submitted ASAP.

Please also be aware, it is important to decide upfront if you will need quantity or non-quantity, specifically in regard to invoicing. If you know ahead of time you will have multiple invoices to pay against your PO, you should make sure to setup your PO as one of the following:

Blanket Order (All Blanket Orders are considered non-quantity by default.)
Non Quantity
Quantity order with enough quantities listed to cover the number of invoices posted and funds to cover the costs
When in doubt about having multiple invoices make sure to use non-quantity.

Reminder:

A reminder regarding this process will be sent in March and will include any new updates, such as other end of year 2026 fiscal deadlines that may impact procurement activities

Important Resources:

University Stationery Announcement

Posted on February 3, 2026February 5, 2026 by Procurement

As of December 31, 2025, the AlphaGraphics contract has expired. Please complete this form https://uconnucomm.wufoo.com/forms/stationery-request-form to process University stationery. If you have any further questions reach out to Christine Vasington christine.vasington@uconn.edu.

Updated Federal Fund Threshold

Posted on December 9, 2025 by Procurement

The Federal Government has recently updated its Simplified Acquisition threshold required for a public bid from $250,000 to $350,000. Accordingly, we have made changes to HuskyBuy and our various websites and resources to reflect this change.

In practice, it allows three quotes to be obtained for Suppliers funded by Sponsored Programs initiatives for purchases between $25,000 and $350,000, instead of $25,000 to $250,000.

Please contact Procurement with any questions regarding this change.

ProCard Software Pre-Review Process Now in Kuali Build

Posted on November 21, 2025 by Procurement

In July 2023, Procurement introduced an exception review process in HuskyBuy to ensure that purchases of software using the ProCard were reviewed by Procurement and IT Security.

To further improve efficiency and transparency, effective immediately, a newly designed software pre-review process will now occur in Kuali Build instead of HuskyBuy.

What’s Changing?

The Kuali Build form replaces the HuskyBuy ProCard exception form for software and cloud service purchases.
This process applies only when:
- The supplier will not/refuses to register in HuskyBuy and/or
- The supplier will not/refuses to accept a UConn Purchase Order.
The standard process for purchasing software and cloud services remains through the Software and IT Service non-catalog requisition form in HuskyBuy, unless the above exceptions apply.

Continue reading →

Pro Card Training for New Cardholders and Renewed Cards

Posted on October 28, 2025October 30, 2025 by Procurement

We have provided instructions to guide cardholders through the Pro Card training process for new and renewed cards in the Procurement Card drop down on our website. These new steps are designed to make it easier to understand how to complete the training successfully. If you have any questions or need clarification, please reach out to pcard@uconn.edu.

Training Instructions

HuskyBuy Contracts+

Posted on September 23, 2025 by Procurement

We’re excited to announce that Contracts+ is now available for use. Contracts+ is a dramatically improved contracting module which will improve operational efficiency within the Procurement department and provide much greater contract visibility to the University community.

What’s New for You:

Real-time contract status visibility: University stakeholders can now view the status of contract requests that are in process and all active contracts
Enhanced search features and reporting tools: University stakeholders can use Contracts+ to help manage their procurement needs by leveraging the use of active vendors and existing contracts. This will save money by better leveraging university spend and save time by avoiding duplicative work
Automated reminders of key actions needed: University stakeholders can now receive automatic reminders of key contract actions required (e.g., notification of the upcoming expiration of a contract, insurance document renewals required, etc.)

Continue reading →

HR Workflow Approval for Temporary Employment

Posted on June 24, 2025June 27, 2025 by Procurement

To ensure proper oversight and compliance with University policies, state regulations, and collective bargaining agreements, Human Resources will now be involved in the approval process for HuskyBuy transactions (including requisitions and purchase orders) with temporary staffing agencies. This collaboration will ensure that temporary staffing agencies are utilized appropriately and is being implemented to mitigate risk. For further information, please contact the HR Workforce Solutions team at workforce@uconn.edu.

Important Update General Letter 71 Sourcing Exemptions End 7/1/25

Posted on June 24, 2025June 24, 2025 by Procurement

As shared in our FY26 orders announcement in March, the State of Connecticut Department of Administrative Services has confirmed that General Letter 71 will be substantially revised, and its sourcing exemptions will no longer apply as of July 1.

Previously, General Letter 71 allowed state agencies—including the University—to bypass competitive bidding for certain purchases, such as software renewals and hotel/event venues. These exemptions enabled Procurement to assist departments in acquiring specific goods and services more quickly.

Effective July 1, 2025:

General Letter 71 will no longer be a valid sourcing option.
It will be removed from all HuskyBuy forms.
Departments must follow standard sourcing guidelines and thresholds for all purchases.
- Please see announcement where the bid thresholds were increased on 10/1/2023, as these general increases should help mitigate some concerns. Additionally, please refer to our Introduction to Purchasing guide for further information on sourcing practices.

Procurement is working on new policies to help streamline certain purchases. In the meantime, departments are encouraged to:

Review current sourcing requirements.
Contact the appropriate Category Manager to explore alternative sourcing strategies.

If you have questions or need assistance, please don’t hesitate to reach out to Procurement.

Reimbursements vs Refunds: Who, Where, Why?

Posted on March 7, 2025April 15, 2025 by Procurement

Have you ever wanted to reimburse travel expenses for a speaker at a seminar you put on? Or have you ever needed to refund a ticket holder for an event that was cancelled? You may have logged into HuskyBuy and thought, “Wait… do I reimburse or provide a refund using HuskyBuy or Concur?” Procurement and Accounts Payable would like to help you by clarifying any confusion between reimbursements and refunds you may have. We also want to take this opportunity to inform you with whom and when you should provide reimbursements and refunds.

With the help of UConn Travel, Accounts Payable, Procurement’s Center of Excellence has put together this guide to help you determine your best avenue to reimburse or refund appropriately.

Refund vs Reimbursement Guide