Procurement Services

ProCard Software Pre-Review Process Now in Kuali Build

Posted on by

In July 2023, Procurement introduced an exception review process in HuskyBuy to ensure that purchases of software using the ProCard were reviewed by Procurement and IT Security.

To further improve efficiency and transparency, effective immediately, a newly designed software pre-review process will now occur in Kuali Build instead of HuskyBuy.

What’s Changing?

  • The Kuali Build form replaces the HuskyBuy ProCard exception form for software and cloud service purchases.
  • This process applies only when:
    • The supplier will not/refuses to register in HuskyBuy and/or
    • The supplier will not/refuses to accept a UConn Purchase Order.
  • The standard process for purchasing software and cloud services remains through the Software and IT Service non-catalog requisition form in HuskyBuy, unless the above exceptions apply.

Continue reading →

HuskyBuy Contracts+

Posted on by

We’re excited to announce that Contracts+ is now available for use.  Contracts+ is a dramatically improved contracting module which will improve operational efficiency within the Procurement department and provide much greater contract visibility to the University community.

 

What’s New for You:

  • Real-time contract status visibility: University stakeholders can now view the status of contract requests that are in process and all active contracts
  • Enhanced search features and reporting tools: University stakeholders can use Contracts+ to help manage their procurement needs by leveraging the use of active vendors and existing contracts.  This will save money by better leveraging university spend and save time by avoiding duplicative work
  • Automated reminders of key actions needed: University stakeholders can now receive automatic reminders of key contract actions required (e.g., notification of the upcoming expiration of a contract, insurance document renewals required, etc.)

Continue reading →

HR Workflow Approval for Temporary Employment

Posted on by

To ensure proper oversight and compliance with University policies, state regulations, and collective bargaining agreements, Human Resources will now be involved in the approval process for HuskyBuy transactions (including requisitions and purchase orders) with temporary staffing agencies. This collaboration will ensure that temporary staffing agencies are utilized appropriately and is being implemented to mitigate risk. For further information, please contact the HR Workforce Solutions team at workforce@uconn.edu.

Reimbursements vs Refunds: Who, Where, Why?

Posted on by

Have you ever wanted to reimburse travel expenses for a speaker at a seminar you put on? Or have you ever needed to refund a ticket holder for an event that was cancelled? You may have logged into HuskyBuy and thought, “Wait… do I reimburse or provide a refund using HuskyBuy or Concur?” Procurement and Accounts Payable would like to help you by clarifying any confusion between reimbursements and refunds you may have. We also want to take this opportunity to inform you with whom and when you should provide reimbursements and refunds.

With the help of UConn Travel, Accounts Payable, Procurement’s Center of Excellence has put together this guide to help you determine your best avenue to reimburse or refund appropriately.

Refund vs Reimbursement Guide

Staples on HuskyBuy!

Posted on by
Staples Logo

The University of Connecticut (UConn) is excited to announce that Staples will be joining our team of office supply vendors!

Staples will provide UConn with competitive pricing, exceptional customer service, and fast & free delivery on all of their office supply products. Take advantage of their product offerings through their on-line catalog, which is anticipated to go live in HuskyBuy on Monday February 24, 2025.

UConn Staples Announcement

HuskyBuy Support Documentation Moves to UConn Knowledge Base

Posted on by
HuskyBuy Logo White

We would like to announce that all HuskyBuy job aids have moved to the UConn Knowledge Base, effective immediately. These helpful instructions can now be found here: https://kb.uconn.edu/space/FPB/26666663970/HuskyBuy. If you have previously saved a bookmark/favorite in your internet browser, you will need to update that with this new knowledge base link.

Additionally, we are working to create video walk throughs for several processes, starting with the Supplier registration process.

For further information please contact huskybuysupport@uconn.edu.

USA Scientific Transition to Punchout Catalog

Posted on by
USA_Sci_Logo

Starting Monday July 1st, USA Scientific will transition to a punchout catalog.  All orders for USA Scientific will be processed using their punchout catalog, including quoted orders in most cases.  You may find some items blocked from ordering on the USA Sci punchout, often these are items where USA is not the exclusive distributor or the items are available through the Fisher Scientific punchout.  Blocked items may still be purchased from USA by submitting a manual order using the Goods & Services Form.  Notify the Research Purchasing team if you have any questions regarding USA Scientific ordering.  For instructions on using the punchout please view the USA Scientific Catalog Instruction Guide. This guide will help you with general use of the punchout catalog as well as the Quote to Cart feature.

HuskyBuy Broadcast – FY25 Blanket Orders and Requisitions

Posted on by

HuskyBuy, on March 11 will be ready for submission of new requisitions and blanket PO requests for FY25.  For Blanket Orders you can create a new requisition by navigating to the HuskyBuy shopping home page and select the Non-Catalog Blanket Order form. Due to bid threshold updates, copying previous year’s Blanket Orders will not be accepted this year.

Complete Instructions for preparing your FY25 Blanket Orders and Requisitions

HuskyBuy PCard Software Exception Process

Posted on by

In Fall 2022, to assist with guiding our end-user community in software purchasing and mitigating institutional risk, Procurement Services changed its PCard policy to allow software purchases by exception only.  As a follow-up to those initial changes, Procurement, in collaboration with the Information Security Office and University Privacy Officer, will be piloting an exception review and approval form in HuskyBuy, effective 7/12/2023. 

The streamlined review of PCard requested software and cloud purchases helps to ensure that the potential Supplier’s privacy and security policies and practices protect confidential University data. These changes help ensure that University PCard holders are considering the data security and privacy implications and potential risks of purchasing software and cloud services and that they receive support from Procurement, Information Security, and Privacy. Continue reading →